Committee Charter

Print
Press Enter to show all options, press Tab go to next option

DIVISION 3. COMMUNITY APPEARANCE COMMITTEE 

Sec. 2-251. Purpose.

Sec. 2-252. Members generally.

Sec. 2-253. Organization, records and meetings.

Sec. 2-254. Powers and duties.

Secs. 2-255—2-280. Reserved.

Sec. 2-251. Purpose.

The purpose of this division is to develop, promote and coordinate voluntary effort to improve the appearance of the commercial, industrial, public and residential areas of the city. To that end there is hereby created a community appearance committee to act as the focal point for such efforts and to advise the city council and appropriate city agencies on matters relating to community appearance and beautification. 

(Code 1978, § 2-37)

Sec. 2-252. Members generally.

(a)  The community appearance committee shall consist of nine voting members, all of whom shall be appointed by the city council and one ex officio member of the city staff. All appointees of the community appearance committee shall be residents of the city.

(b)  The director of public works or his designee shall serve as the ex officio member, shall hold no office on the committee, shall have no voting rights, and shall not be counted to establish a quorum.

(c)  One member shall be appointed from among the membership of the board of architectural review and one member each shall be appointed from lists of nominees submitted by:

(1)  A representative of the business community; and

(2)  A local garden club.

(d) The remaining members shall be appointed from among the citizens at large, one of whom shall be an architect or landscape architect.

(e)  The term of the member appointed by the board of architectural review shall coincide with the term of the board of architectural review. The terms of all other members of the community appearance committee shall be for three years.

(f)  At the first meeting of each calendar year, the community appearance committee shall elect a chairman and vice-chairman from among its membership to serve for a term of one year with eligibility for reelection. In conducting such elections, the committee shall consider the advisability of rotating the chairmanship among its members.

(g)  Vacancies occurring in the community appearance committee for reasons other than the expiration of terms shall be filled as they occur for the period of the unexpired term. Members may be immediately reappointed upon the expiration of their terms.

(h)  Members of the community appearance committee shall serve without pay but may be reimbursed for actual expenses incident to the performance of their duties.

(i)   Members of the community appearance committee may be removed for cause by a two-thirds vote of the council.

(Code 1978, § 2-38; Ord. No. 1999-18, § 1, 7-13-1999; Ord. No. 2009-10, 5-12-2009)

Sec. 2-253. Organization, records and meetings.

 The community appearance committee shall adopt rules for the transaction of its business and shall keep records of its discussions, findings and recommendations, which records shall be transcribed and filed by city staff and open to the public. Meetings of the community appearance committee shall be held periodically as called by the chairman or at request of a majority of the committee. Meetings of the community appearance committee shall be open to the public, as provided in the Virginia Freedom of Information Act (Code of Virginia, § 2.1-340 et seq.).

(Code 1978, § 2-39; Ord. No. 2009-10, 5-12-2009)

Sec. 2-254. Powers and duties.  

The community appearance committee shall have the following powers and duties:

(1)  To initiate, promote and assist in the implementation of general community beautification.

(2)  To seek to coordinate the activities of individuals, agencies, organizations and groups, public or private, whose plans, activities and programs bear on the appearance of the city.

(3)  To prepare both general and specific proposals for improving the appearance of the city. Such proposals may include suggested goals and standards for the aesthetic enhancement of the city or any part thereof, including public ways and areas, open spaces and public and private buildings and projects.

(4)  To participate in appropriate ways in the implementation of such proposals. This participation may include:

a.   Making studies of the visual assets and liabilities of the community, including surveys and inventories of an appropriate nature, with particular attention to the appearance of properties along the major streets and thoroughfares of the city.

b.   Developing and supervising programs of city and citizen cooperation to protect and upgrade such properties, consisting of but not limited to:

 1.   Contacts and discussion with citizen groups, business groups and individuals to encourage cooperative improvement of the city's appearance.

 2.   Promotions and competitions to recognize and reward those business establishments and citizens that make noteworthy improvements in the appearance of their properties.

 3.   Cooperative efforts involving the landscaping or screening of setback areas and parking lots of existing commercial and industrial developments, through a program of planting agreements and easements.

 c.   Serving as a general advisor to the city council, the board of architectural review and the planning commission in all matters relating to the appearance of the city. In that capacity the committee may recommend new ordinances, amendments to existing ordinances and other actions it deems appropriate. It may also recommend expenditures in connection with its activities.

 (5)  To prepare and submit to the city council an annual report of the activities and plans of the committee. This report shall be submitted on or before the last day of February and shall be made public at the time of its submission.

(Code 1978, § 2-40)

Secs. 2-255—2-280. Reserved.