Host a Special Event in Fairfax City
Special Events include fairs, festivals, concerts, celebrations, shows, sales, pageants, carnivals, parades, religious events, runs and more! Please be advised, submitting an application does not guarantee approval of the event.
Application Information and Process
A fully completed application and non-refundable fee must be submitted no later than 90 business days prior to the event to be considered for an event permit. Applications will not be processed or considered without both the completed application and fee. Additionally, submitting the application and fee does not guarantee or constitute as approval for your event permit.
Application and Outdoor Facility Rental Fees
Payments may be made via a credit card or a written checks made out to "City of Fairfax".
Additional fees may be required for the use of city services (Police, Fire, Public Works, etc.), if the city determines it is necessary for the overall safety and operation of your event.
Outdoor Rental Venues:
Veteran's Ampitheater - 10455 Armstrong Street, Fairfax (next to City Hall)
Old Town Square - 10415 North Street, Fairfax
Outdoor facility rentals must be left in the same cleanly condition as it was found. The renter is responsible for picking up and disposing of all trash. Trash too large to fit inside the receptacles provided, is the responsibility of the renter to remove and properly dispose.
Application Fee Breakdown
Non-Profit Groups
• Group Type
Certified Non-Profit or Fairfax City Community Based Groups (non-business)
• Application Fee
Required
• Venue Rental
Not Required
All Other Groups
• Group Type
Businesses and organizations not qualifying for non-profit rates
• Application Fee
Required
• Venue Rental
Not Required
Non-Profit Groups + Venue
• Group Type
Certified Non-Profit groups requiring Veterans Amphitheater or Old Town Square
• Application Fee
Required
• Total Amount Due
$50 (Application Fee)
+ $100 for first 2 hours
+ $25 each additional hour
All Other Groups + Venue
• Group Type
Business/organizations requiring Veterans Amphitheater or Old Town Square
• Application Fee
Required
• Total Amount Due
$100 (Application Fee)
+ $100 for first 2 hours
+ $25 each additional hour
Obtain a Permit
The following information and action items must be completed in order for a permit to be obtained:
- Please read through our EVENT GUIDELINES before submitting the FAIRFAX CITY SPECIAL EVENTS/OUTDOOR FACILITY APPLICATION.
- Create and submit your Emergency Action Plan (see section titled "Emergency Action Plan" for more information)
- Provide your event's proof of insurance
- Pay the application fee and/or the Outdoor Facility fee, if required. For events using city services (Police, Fire, Public Works, etc.), additional fees will also be required.
Emergency Action Plan
Your Emergency Action Plan needs to include the following:
- A detailed plan in the event of severe weather. Is there Shelter-in-Place location? How will you inform attendees? Please note, in case of severe weather, the City of Fairfax has the authority, above and beyond the event representative(s), to delay and/or cancel an event.
- A detailed plan if an event attendee needs medical attention. Is there a first aid kit on-site? Call 911? Nearest hospital location?
- Provide contact information for the on-site contact in the event of an emergency. Name? Direct cell number? Email?
In the event of an emergency, notification of the emergency will go through 911. The caller should have the following information available for the 911 operator:
- Emergency location and address
- Nature of the emergency
- On-site emergency contact person's information (including a callback number)