Payments
Once you are registered for a camp program, you may choose a payment plan or pay in full. If you select to use a payment plan, it is required to set up the automatic payment plan with a credit card to be held on file.
- A deposit of $100 for traditional camps or $50 per specialty camp will be due at the time of enrollment of camps.
- Payments will be charged on April 1, May 1, and June 1. Staff reserve the right to remove your child from the camp program for any outstanding payments.
Parent Handbook
Our 2025 Parent Handbook Coming Soon.
Cancellation, Refunds, and Transfers
To request a refund, a Refund Request Form must be completed and emailed to camps@fairfaxva.gov. Find a copy of the Refund Request Form(PDF, 154KB).
- Before May 1st: If you submit your Refund Request Form prior to May 1st, you will be issued a full refund.
- May 2nd - June 1st: Refund Requests submitted after May 1st but before June 1st will be issued a full refund minus your deposit.
- No refunds will be given after June 1, 2025.
Please review your summer plans to ensure that if you need to cancel out of a camp, you have submitted your Refund Request Form by June 1st. The only exception to this policy is a documented illness or family emergency.
- During camp: Refunds will not be issued for any missed program days within a camp’s scheduled sessions due to changed work or vacation schedules, sick days, or other non-emergency reasons, or if a camper is sent home early or suspended from attending camp in accordance with the Parent Handbook.
- Please note: If a camper cannot finish camp once it begins due to a medical condition, a doctor’s note is required within 24 hours for a pro-rated refund. Requests received after the camp session ends will not be granted.
- Transfers: Due to program minimums, transfers must be requested at least 14 days prior to the first day of the camp session from which you are withdrawing. Multiple transfers may be subject to a $25 processing fee.
Fairfax City reserves the right to cancel a camp if we believe it is in the best interest of the participant’s health and safety. All individuals registered for a canceled camp program will receive a full refund of the registration fee.
Discounts
Discounts must be applied at the time of registration. No discounts will be applied after registration. You will be prompted to enter your code during the checkout process.
- Full Payment Discount: A $50 discount is available to anyone who pays in full at the time of registration for full summer traditional day camp registrations. Code: FULL
- Sibling Discount: A sibling discount will be applied for families registering for traditional camps with two or more children in the same household. A discount of $50 off each child in a family of two or more. Qualifiers: A sibling is categorized as ‘one of two or more individuals having one or both parents in common.’ Code: SIBLING
Waitlists
Traditional Day Camps: We will maintain a waitlist on a first-come, first-served basis. If a spot opens up, the Parks and Recreation staff will contact the waitlist in order to fill the spot.
Specialty Camps: From March 5 to May 31, any open spots will be released each Thursday at 12 noon and will remain open until filled. Waitlists for specialty camps will begin starting June 1.
Financial Assistance
We strive to provide access to all programs regardless of financial status. Financial assistance is available for qualified Fairfax City residents only. Tax forms and/or proof of income are required. Financial aid will be based on a sliding scale. If you wish to apply for financial assistance, please contact us to make an appointment. Re-application is required every year.
The deadline for financial assistance for the camp program is June 1.
Financial Assistance Application(PDF, 253KB). All applicants must call to make an appointment: 703-385-7858 or email parksrec@fairfaxva.gov.
City Resident Address Lookup
Unsure if you live in the City of Fairfax? Search your address on the Interactive Map of Fairfax City.
Emergency Contact/Medical Forms
Once registered, all parents or guardians must complete a health profile on campdoc.com for their camper in order to attend camp. This includes all emergency contacts, health history, pickup authorizations, and other important information for camp staff to keep your child as safe as possible. If your child attended camp previously, you will need to go in and update or approve previous information.
Children will not be permitted to attend camp without a completed profile.
Exemption Statement City of Fairfax Camp Programs
The City of Fairfax’s recreation programs, including our camps and youth activities, are exempt from licensure under Section 22.1-289.030 B.6 of the Code of Virginia. Our programs fall under the exemption category for recreational activities offered by local governments, staffed by local government employees, and attended by school-age children.
While our programs are not licensed child care, the City of Fairfax ensures that all recreation programs adhere to strict safety and supervisory standards established by the local government. We are committed to providing a safe, engaging, and enriching environment for all participants.
Reasonable Accommodations
The City of Fairfax is committed to the letter and spirit of the Americans with Disabilities Act. If your child has a disability or requires special attention for any reason, advanced notice is required to make accommodations. To request reasonable accommodation for any type of disability, contact us at camps@fairfaxva.gov or call 703-385-7858.